Administrative Assistant/ Bookkeeping Specialist

PARADIGM Structural Engineers is a distinguished and progressive structural design firm located in downtown San Francisco. PARADIGM provides ground-up design and seismic retrofits in many market sectors including Mission Critical, Life Science & Biotechnology, Healthcare, Education, Commercial & Retail, and Hospitality. PARADIGM has projects throughout the United States, exposing us to a multitude of design challenges requiring creative, intelligent solutions.

We currently have an opening for an Administrative Assistant/ Bookkeeping Specialist who will work closely with the Office Manager to provide administrative as well as marketing support.  The ideal candidate must have initiative, thrive in a highly autonomous work environment, and have the ability to juggle a wide range of administrative tasks.

Responsibilities include:

  • Assist Office Manager and Marketing Director with various administrative tasks.

  • Help plan and organize events, parties, annual retreat, including food orders, selecting and reserving venues, site inspections, etc.

  • Track all professional state and international license renewals and professional development hours (PHD) for CEO.  Process applications and/or updates when needed.

  • Provide back-up support for reception when needed.

  • Assist in maintaining and organizing marketing and proposal materials; work with CEO and Marketing Director to prepare and respond to RFQ’s; develop tailored resumes and proposal responses, including government forms and specialized documents.

  • A/P, A/R, Collections, and credit card reconciliations.

  • Protects organization's value by keeping information confidential.

Knowledge, Skills and Abilities

  • 3-5 years of experience supporting Executive-Level Management in a corporate environment; AEC industry preferred.

  • Strong knowledge of QuickBooks: A/P; A/R; bookkeeping procedures.

  • Experience with MS Office programs.

  • Ability to work independently with minimal guidance.

  • Excellent verbal and written communication skills.

  • Strong problem solving, prioritizing, organizational and time management skills.

  • Experience with Adobe Suite (Photoshop, InDesign, & Illustrator) is preferred.

  • Bachelor's Degree is preferred.

  • Excellent interpersonal skills and customer service skills.


  • Full health benefits, including medical, dental and vision with the insurance premiums paid in full by PARADIGM

  • We invest in our employees and are willing to support you in assisting with future/ additional education

  • For Full-time employee: Two weeks (10 days) paid vacation per year, which will be prorated relative to your start date

  • Sick leave will be accrued at the rate set by The City of San Francisco

  • You will also be eligible to participate in our 401k program after 6 months of employment.

  • You will have the opportunity to purchase “commuter checks” which allow you to purchase all your commute needs (BART, AC Transit, etc.) with pre-tax dollars, thereby saving you money by reducing your taxable income. 

  • After 90 days of employment, you’ll also be eligible to use the Company condominium at the Resort at Squaw Creek.

Please Apply By Submitting Resume, Cover Letter, and Wage Expectations to